What to Include in Meeting Minutes
What to include in meeting minutes is one of the most important things for any notetaker to understand. A well-written and clear set of meeting minutes will make it easier for anyone to understand what occurred at a board or committee meeting.
While the exact format of meeting minutes can vary, most include some standard information. Meeting minutes should always begin with the date and time of the meeting as well as the attendees. It is also helpful to include the location of the meeting if it isn’t specified in the agenda. When you require a place to meet, consider Meeting Rooms Exeter at https://exeter.nettl.com/meeting-rooms/
A summary of any material that was presented at the meeting should be included as well as any action items assigned to individual meeting participants. In addition, it’s important to document any votes that took place at the meeting as well as who made and seconded each motion. Finally, any documents that were shared should be noted so that members who did not attend the meeting can access them.
Taking objective minutes can be challenging when emotions run high during meetings. As a result, it is important for minutes-takers to stay focused on effectively documenting decisions that were made rather than documenting the opinions and disagreements of individuals. In addition, it’s a good idea for minutes-takers to ask an outside third party to review their meeting notes for clarity and accuracy.
It’s also a good idea to write and finalise your meeting minutes as soon as the meeting concludes, while it is still fresh in your mind. This will also help ensure that the minutes are accurate and include all of the relevant information.